AI vendor evaluation · for medical groups without an in-house IT team

An IT department for the medical group that doesn’t have one.

Upload the RFPs, pricing schedules, MSAs, and security packets your vendors already send you — and get a side-by-side comparison you can actually act on, back the same day.

Built for the office manager who forwards the contract to a colleague, the physician-owner who signs it on a Friday, and the multi-site operator who runs vendor decisions in an afternoon between patients. Everything an in-house IT and procurement team would handle — contracts, security, pricing, integration — automated into one tool one person can run.

Drop your first documentHow it works
1 inbox
every vendor packet
1 person
the whole office
< 1 day
IT-department-in-a-box
Drop folder · ingestion
5 docs · 312 pp
  • RFP response — Vendor APROPOSAL
  • Pricing schedule T3PRICING
  • Master services agreementCONTRACT
  • SOC 2 + HITRUST reportSECURITY
  • Technical — API + SLOsTECHNICAL
Extracting · entities, claims, gaps…step 2 / 5
How it works

Three steps from document drop to defensible decision.

No PHI required. No IT department required. Nothing to install. The evaluation runs against the documents your vendors already sent you — and your team reads the result, not a six-week consultant report.

  1. 01

    Drop the documents

    RFP responses, pricing schedules, MSAs, BAA/HIPAA terms, SOC 2 and HITRUST reports, API and SLO specs — one folder per vendor.

  2. 02

    Pick what matters

    Check the boxes for what you actually care about: clinical fit, integration, security, total cost, support model. No scoring committee to convene — you decide.

  3. 03

    Read the side-by-side

    VendorEvaluate returns a one-page comparison matrix — claimed vs. verified, gaps and risks called out, a recommended pick — usually within hours, while the contract is still on your desk.

For practice administrators & office managers

Run a vendor decision in an afternoon, not a quarter.

The operations lead’s view of the same matrix.

The contract lands in your inbox. Forward it to a colleague. Wing the comparison. VendorEvaluate replaces that whole loop with one matrix you control.

What VendorEvaluate delivers

  • Contracts, pricing, and operational terms compared side-by-side — no vendor-library expertise required
  • The comparison matrix replaces the email-forward-and-Friday-sign workflow you run now
  • Defensible record the physician-owners can read and sign off on — without convening a committee
  • One folder, one afternoon: from vendor packet to a recommendation you can act on
For physician-owners leading the decision

Clinical fit and contract risk, on one page.

The clinical lead’s view of the same matrix.

You sign the contract. VendorEvaluate hands you a one-page brief that puts clinical fit and total cost of ownership next to each other — and flags the security gaps so you don’t have to read the BAA yourself.

What VendorEvaluate delivers

  • Clinical-fit summary in plain prose — what the vendor actually does, scored against your workflow
  • BAA / HIPAA / security gaps called out against your standard, with severity
  • Total cost of ownership laid next to clinical quality, so you can weigh cost against care
  • A one-page brief you can bring back to the team — or sign off on solo
For multi-site & specialty groups

One rubric across every site, run by one person.

The all-rounder IT/operations lead’s view of the same matrix.

Three sites, three purchase orders, one IT-and-operations lead who already has a full schedule. VendorEvaluate gives you the same evaluation across every site — without needing a CIO or a procurement desk to run it.

What VendorEvaluate delivers

  • Same rubric across every site — so the Greenwood comparison matches the Westside comparison
  • Pricing normalized across sites — per-clinic, per-provider, per-encounter, lined up side-by-side
  • MSA / BAA terms reviewed against your practice’s standard, with deviations flagged
  • A comparison matrix that doesn’t need a CIO to run — one operator, one afternoon
For procurement & finance leads

Compare vendors apples-to-apples — without standing up a procurement desk.

The finance/procurement lead’s view of the same matrix.

You carry the contract review on top of every other ask the clinic sends your way. VendorEvaluate hands you a 3-year total-cost-of-ownership roll-up, flags every MSA, BAA, and DPA deviation against your standard, and surfaces benchmark and CPI-escalator clauses — so the purchase order you sign is the one you can defend to finance the next quarter.

What VendorEvaluate delivers

  • 3-year TCO laid out vendor-by-vendor — license, implementation, support, escalators — side by side
  • MSA / BAA / DPA deviations called out against your standard set, with severity and a plain-language "why it matters"
  • Price-benchmark and CPI-escalator clauses flagged — so the headline price is not the only number on the page
  • A defensible record you can hand to finance, audit, or counsel — without spinning up a separate evaluation track
The output

What an evaluation actually looks like.

A single side-by-side matrix, sourced from the documents your vendors actually sent you. Every cell traces back; every gap is marked. The physician-owners can read it without you in the room to translate.

Sample comparison matrix
EHR replacement · 3 vendors · 12 criteria
Criterion
Vendor AVendor BVendor C
  • Clinical workflow fit
    StrongAdequateWeak — gap noted
  • HL7 v2 / FHIR R4 coverage
    FullPartial — ADT gapsFull + SMART
  • Identity (SSO/IdP)
    Okta + EntraOkta onlyOkta + Entra + Imprivata
  • Pricing (3-yr TCO)
    $4.2M$3.6M$5.1M — premium
  • SOC 2 + HITRUST
    SOC 2 (expired)SOC 2 + HITRUST CSFSOC 2 + HITRUST r2
  • Implementation timeline
    9 months6 months12 months
Every cell cites the source document. Every “gap noted” is an explicit risk the physician-owners can sign off on.2 of 12 criteria contested
30-minute walkthrough · on the vendor packets you already have

Try it on the two RFPs you already have.

Pick the evaluation you’re running right now. We’ll run VendorEvaluate against the documents you bring and walk through the resulting matrix together. No slideware, no sales sequence — the analysis is the demo.

We respond within one business day.
No sales sequence. No SDR follow-up.

Analyst-grade output

Not a chatbot summary — a comparison matrix.

Every claim sourced

Per-cell citations back to the source PDF.

Defensible audit trail

A record your physician-owners can sign off on.